AutomateX HQ helps UK dental practices eliminate the manual admin work costing them 10–20 hours every week — without changing your software, hiring more staff, or sitting through a sales call.
Most UK dental practices are running on a mix of phone calls, spreadsheets, and paper forms that have never been properly replaced. Not because the team isn't capable — but because no one has ever mapped out what can be automated.
Reception staff manually call or text patients before every appointment. 4–6 hours a week. No tracking. No fallback when staff are absent.
Recall runs on whoever remembers to send it. Hundreds of patients who should be booked aren't — and the revenue gap grows every month.
Forms completed on arrival, manually entered into your PMS. 2–3 hours of avoidable data entry weekly, plus a poor first impression for new patients.
Reviews happen by accident, not by system. Competitor practices with automated review requests are compounding their Google advantage every single month.
The entire process is asynchronous. No calls, no meetings, no disruption to how the practice runs today.
Answer 12 questions about how your practice currently manages appointments, recall, intake, and patient communications. Takes 4 minutes. No call needed.
Within 48 hours we deliver a detailed Automation Opportunity Report specific to your practice — not a generic template. Every inefficiency identified, quantified, and prioritised.
If you want to act on the findings, we implement the automations for you. If you'd rather use the report independently, that works too. No pressure. No pitch. No call required.
Every report is built from your specific assessment responses — not a generic template applied to any practice.
A clear summary of how your practice currently handles each core admin workflow and where the inefficiencies are.
Every process in your practice that can be automated — listed specifically, not generically.
A realistic calculation of how many staff hours per week each automation is likely to recover.
Where applicable — how much a functioning recall automation, for example, is worth in reactivated patient revenue per year.
Which automations to build first, second, and third — based on impact and implementation effort.
A phased plan showing what can be built and running within your first 30 days.
These are the workflows dental practices automate first — the ones with the fastest return and the lowest disruption to clinical operations.
3-touch automated sequence via Dentally integration — email at 72h, SMS at 24h, same-day confirmation. Confirmation tracking included. No manual input required.
Identifies lapsed patients automatically. Deploys a personalised 3-touch recall sequence with a direct online booking link. Runs continuously without staff input.
24–48 hours after every completed appointment, a personalised review request is sent with a direct link to your Google Business Profile. Set once, runs forever.
New patients complete a digital form before their appointment. Responses map automatically into your Dentally record. No paper. No manual entry. No bottlenecks at reception.
Automated Day 3, Day 7, and Day 14 payment reminders for outstanding invoices. Parallel sequence for accepted-but-unbooked treatment plans.
24/7 website chat agent handles new patient enquiries after hours. Missed call text-back fires within 60 seconds. Appointment booking without staff involvement.
The assessment fee is credited toward your implementation package if you proceed. No hidden costs. No lock-in contracts.
Assessment fee (£297) is credited toward your implementation package if you proceed. Ongoing tool costs approximately £50–£130/month depending on patient volume.
The assessment takes 4 minutes. The report arrives within 48 hours. No call required. No pitch. Just a clear written analysis of your practice's automation opportunities.
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